The American Society of Ophthalmic Trauma (ASOT) would like to invite companies to join us as partners for the upcoming 2024 ASOT Annual Meeting and Wet Lab taking place from Friday, May 17^th to Saturday, May 18^th 2024 at Houston Methodist Hospital in Houston, Texas.

Partnership Opportunities: Sponsorship tier levels include the Bronze Package for $2,500, the Silver Package for $5,000, the Gold Package for $10,000, and the Platinum package for $15,000. Each sponsorship tier offers advantages for your company or organization. To view and download our Sponsorship Prospectus as a PDF, please click here.

Separate Activity Sponsorship for Friday, May 17th (Skills Transfer Lab):

Lunch with Trauma Lecture: $2,500
Breaks/Snacks with Diagnostic Equipment, Radiology Reading Station, & Instrument Tour: $1,000
Evening Dinner & Real Life Case Discussions with Medical Faculty & Law/Ethics: $5,000
Lab Day Underwriting: $15,000

*Recognition of meal support with enlarged digital logo and signage, as well as recognition in program book.

Separate Activity Sponsorship for Saturday, May 18th (Conference):

Breakfast with Poster Session, and Educational Displays: $3,000
Grab N Go Lunch with Spotlight Industry Talks and Poster Sessions: $6,000
Breaks/Snacks – Poster Sessions Open: $1,500
Ice Cream Bar: $2,000
Cocktail Reception and Awards: $15,000
Educational Website Recordings: $12,000
Create Your Own: $$ TBD
Event Underwriting: $25,000

*Recognition of meal support with enlarged digital logo and signage, as well as recognition in program book.

In-Kind Wet Lab Donations:

Support the skills transfer wet lab course with instruments, material, and devices for the wet lab training! Please reach out to monae@theasot.com or info@theasot.com for sponsorship & in-kind donation requests.

Exhibitor Showcase: We will provide the opportunity for in-person exhibit space at the Houston Methodist MITE center on Friday, May 17th during the wet lab, and at The Methodist Research Institute on Saturday, May 18th during the didactic sessions. Companies will be able to showcase their technology, provide learners with educational resources and contact information, and conduct hands-on presentations and demonstrations at their exhibitor booth. The attendees will be provided ample snack intermissions and breaks during breakfast and lunch to allow all faculty and attendees to visit your exhibit.

In addition, on May 17th there will be a dedicated ‘Industry Wet Lab Station’ aimed at giving wet lab attendees exposure to various clinical and operating room equipment.  Attendees will be scheduled to rotate through the industry station as part of the curriculum and during breaks.

Program Location:

Houston Methodist Research Institute
John F. Bookout Auditorium
MITE Center | 6670 Bertner Avenue, Houston, TX

Exhibitor Guidelines: Exhibitors can purchase an Exhibitor display space for Friday, May 17th (Wet Lab) & Saturday, May 18th (Conference) for $2,500. One purchase includes both days.

Exhibitor Shipping Details:

INCOMING PRODUCT:
1. Product must arrive at least one day prior to the day of the event unless otherwise specified and cleared through MITIE.
2. A detailed list of the product(s) being shipped must be provided prior to its arrival along with the name(s) of the company representative(s) that will be on site for the set-up.
3. The number of boxes shipped must be clearly noted on the product list.

OUTGOING PRODUCT:
1. Lab break down and shipping preparations will be completed by representative(s) of respective companies unless otherwise cleared through Director of MITIE. Please have all packages taped, boxed and labeled with FedEx, UPS or other shipping labels. Please note that each package must have a shipping label to be sent out of The Methodist Hospital. PLEASE BRING SHIPPING LABELS WITH YOU, THEY ARE NOT PROVIDED BY MITIE OR THE METHODIST HOSPITAL.
2. If you are providing your own shipping company, the delivery and pick up of your product(s) must be scheduled through MITIE.
3. We are not responsible for the timing with which product is shipped out of The Methodist Hospital. If you have product that has to be shipped out immediately, please arrange your own pick up with FedEx, UPS or other shipping providers. Please make sure to have a representative of your company available at the appropriate time to meet the shipping company. This will also need to be scheduled through MITIE for access to the lab facility or
hospital loading dock.

SHIPPING:
It is extremely important that your shipping label(s) include all of the information provided to you on the shipping form for deliveries to MITIE. If you do not include all information, you may jeopardize the timely arrival of your product for set-up in the facility.

For a copy of the shipping form: click here. 

Printing Options in Houston, TX:

UT Health: https://med.uth.edu/ooc/

We print all our posters on high gloss photographic paper.

A 3×4 ft poster will be $148.00 if ordered by Wednesday, May 15.

We also offer cardboard tubes for $10, pushpin for $2.50, and Velcro strips for $3.50.

The individuals can go to the website link above to make a request.

One other thing, our office is only open Monday-Friday 8 a.m. to 4 p.m., so we would need the files sent and ordered by Wednesday, May 15^th to meet that deadline. We will not be open on Saturday, May 18 so posters would need to be picked up before that Friday’s end of day.

• Walgreens: https://www.walgreens.com/
• Staples: Staples® Official Online Store

See below image slider for all separate sponsorship opportunities & in depth exhibitor infromation.